Conversations
See WhatsApp inquiries and the assistant's replies. Review the details, pause the assistant and step in personally when a customer needs you.
From consultation to launch
A clear setup.
A clear role for each team.
For done-for-you lead generation, we agree the prospects you want, the appointment fee and your available estimate slots. We then prepare your ads, follow-up and booking process. For Google Business Profile and review management, we agree the ongoing work and monthly schedule. You approve the setup before we begin.
Schedule a Free Consultation20 minutes (opens in a new tab)Advertising runs for 30 live campaign days after setup and approvals. Google Business Profile + Review Management is a separate month-to-month service.
Getting started
Getting started with VMA.
Check the fit
In a 20-minute call, we discuss your project types, service area, available estimate slots and priorities to decide which offer fits.
Get set up with VMA
Share your business details and join a guided account-access call. We prepare the agreed advertising or local visibility setup.
Approve and launch
Review the setup and approve the work. We confirm your service start date once the required access and approvals are in place.
See the advertising setup checklist and your part
Check fit and agree on the pilot
On the 20-minute call, we discuss your services, South Florida service area, capacity and customer use of WhatsApp. We agree which prospects fit your business, what counts as an attended estimate, the fee per appointment and how long pilot inquiries remain eligible. Your advertising budget is paid separately to Meta.
Your part: Bring your main service priorities and an honest view of how much work you can take on.
Complete one short setup form
Share your services, area, project requirements, estimate duration, travel buffers and available appointment slots. Name the person who handles technical questions and exceptions. We use these details to configure qualification and scheduling.
Your part: Gather the details once. We use them to guide the setup.
Join a guided account-access call
VMA can provide a dedicated business number, guide its WhatsApp registration and connect your VMA Growth Partner App access. We check account eligibility, reuse suitable Meta assets and configure the agreed calendar and invoicing tools.
Your part: Sign in to your own accounts. You keep control; we do not request shared passwords.
Approve the campaign and test a booking
Review the ads and qualification questions. Test an appointment from the first inquiry through calendar booking, confirmation, reminders and rescheduling. Check the details in your app before approving launch.
Your part: Approve the work, confirm available slots and make sure your team knows how to record attendance and handle exceptions.
We handle the setup checks and keep you informed.
We confirm the start date once required access, setup and platform approvals are in place. Approval timing varies. Advertising covers 30 live campaign days after launch; local visibility follows the agreed monthly service schedule.
Your business stays in control
Your accounts.
Your customer relationships.
For the advertising pilot, your $500 budget goes directly to Meta. Your business retains its accounts, and VMA receives appropriate delegated access to deliver the agreed work.
- Existing Meta assets are reviewed before we create anything new.
- You approve the campaign and supply accurate business information.
- Your team keeps availability accurate, attends estimates and decides the price and work to be done.
- Customer information is used for the agreed service and handled under the applicable privacy terms.
With Lead Generation + Estimate Booking
Your VMA Growth Partner App.
Your business within reach.
The VMA Growth Partner App gives you oversight of your appointments and conversations. VMA handles the agreed qualification, scheduling and reminders. Your team can review details and step in when its expertise is needed.
Appointments
See confirmed estimate appointments, project details and attendance status. VMA configures booking into your available slots; your team keeps availability current and confirms whether visits took place.
Invoices
Create and send invoices from your app. Review what is due and what is recorded as paid, with your team controlling the job details and charges.
Booking and invoice tools are configured within your agreed scope. Invoice delivery uses email or text when enabled; it is separate from a WhatsApp conversation. Connected payment settings and accurate records are needed to track collections.
Your hands-on growth partner
Managed estimate booking.
From first inquiry to confirmed visit.
VMA manages the agreed advertising, project questions, follow-up, scheduling, reminders and rescheduling. Your team receives the appointment and project details, keeps availability current and handles questions requiring trade expertise. You assess the job, set the price and handle the sale and work.
VMA's role within your chosen service
- Check existing accounts and supported contact options, then manage the agreed advertising and creatives.
- Gather project details, check the agreed service and area requirements, and manage permitted follow-up. Route technical questions and exceptions to your team.
- Book suitable estimate appointments into your available slots, manage confirmations, reminders and rescheduling, and keep the details accessible in your VMA Growth Partner App.
- For Google Business Profile + Review Management, maintain the agreed profile, reviews, content and visibility reporting.
- Report inquiry sources, qualification, booked appointments and confirmed attendance.
Your team's role
- Handle technical questions and exceptions that need your expertise.
- Attend estimate appointments, set prices, close sales and complete the work.
- Keep calendar availability and appointment attendance records accurate.
- Tell VMA when capacity, hours or services change.
VMA manages follow-up around customer permissions, opt-outs and supported messaging rules. Your team handles advice, estimates and service decisions.
Setup questions
No technical guesswork required.
Is this just the WhatsApp Business App?
No. VMA configures the WhatsApp Business Platform (API) with connected intake, permitted follow-up and team handover. The Business App is a separate product; a basic app installation is not the service offered here.
Do I need an existing WhatsApp number?
No. VMA can provide a dedicated business number and guide its WhatsApp registration. If you already have a number or account, we review whether it is suitable to reuse. We confirm number availability, registration requirements and any applicable costs before launch.
Does the assistant know my business?
We train it on your approved services, business hours, service area and answers to common questions. We also configure what it should collect, when it can offer a booking and when your team should take over. You review the answers before launch and tell us when details change.
Can my team review photos customers send?
Customers can share supported photos in a WhatsApp inquiry. Receiving a file does not mean an automated system can diagnose the job or provide a reliable quote from it.
How do you check which appointments qualify?
Before launch, we agree the service, area and project requirements, then record the prospect’s answers, confirmation and attendance. VMA’s appointment fee applies when an estimate meets those requirements and takes place. Your team still determines what work is needed; an appointment is not a guaranteed sale.
One first step
Let's find the right offer for your business.
Start with your services, your capacity and how your team handles inquiries today.
Schedule a Free Consultation20 minutes (opens in a new tab)Lead Generation + Estimate Booking or Google Business Profile + Review Management. Choose either service or both.
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